Dr. Aimie Apigian
CAREERS
Executive Assistant/Project Manager to the CEO
Target start date: ASAP
Duration: Permanent position
Hours: 40+ hours per week
Location(onsite/offsite): Fully Remote
Compensation: Based on experience with room for growth and raises based on performance
Why Join the Trauma Healing Accelerated?
Our Mission: Trauma Healing Accelerated is an LLC dedicated to an improved holistic and integrative model for addressing stored trauma in the body. By addressing the Biology of Trauma®, not just one psychology and emotions, we believe that people can accelerate their healing journey. The Biology of Trauma® has been the missing piece for our current medical and mental health models. Our mission is to bring the Biology of Trauma® model to all medical and mental health educational systems around the world by the year 2041, becoming the leader in bridging the worlds of trauma and functional medicine.
Our Values: THA’s fundamental principles center around its commitment to excellence, upholding the highest standards of integrity, nurturing a dynamic team culture and efficient communication that promotes collaboration and shared success, and fostering an environment conducive to individual and collective personal growth.
Have A Global Impact On People And Trauma Healing: Contribute to projects that make a significant difference and empower individuals all over the world on their trauma healing journeys.
Uplevel Yourself: Be prepared to learn how to perform at the top of your game and above industry standards. Expect to learn by asking questions, analyzing your results and numbers and guiding the rest of the team to do the same. You will set the standard of excellence, efficiency and organization for the team.
Team Collaboration: Be a part of a team that values supporting each other and giving before receiving, going the extra mile for each other because we know that is what they would do for us. Our goal is to go far, go fast (though not rushed) and we have fun together doing it.
Job Summary: Support and become the right hand person for the CEO for day to day tasks and responsibilities. This is a unique opportunity to be in the middle of amazing growth and key relationships, speaking engagements and protecting her time for what is most important. There are a lot of moving pieces and the skills of successfully juggling multiple things at once yet staying organized, efficient, being proactive to find solutions on your own and frequent and succinct communication are a must.
Tasks and Responsibilities:
- Be available to support the CEO with all tasks and responsibilities
- Direct support to the CEO for project management of CEO tasks
- Attend key meetings with CEO for taking notes and translating into next action steps
- Manages admin/affiliate email inbox, key business relationships, and CEO’s calendar
- Book podcast and speaking opportunities and vet requests
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- Coordinate activities with key business relationships based on their relationship with the founder and pivoting relationships when needed
- Maintaining key relationships by keeping an updated detailed record of the relationship activities
- Handle executive tasks: daily priority tasks, Asana task management and final document preparation with business brand
- Facilitate team communication, meeting agendas with team members and event planning.
- Keeping a record of business ideas and revisiting them once in a while to determine which of these ideas can be implemented and explored further
- Provides an updated to do list M-Sat. (end of day Friday for the weekend)
Qualifications and Skills:
- Dependable, organized, efficient
- Strong communication skills.
- Able to work independently and in a team environment
- Proactively seeks solutions as will not always have the CEO available to ask
- Google suite, Asana, chatgpt.
- Remote work experience, proficient in scheduling and project management.
- Ability to project manage across multiple projects with strong attention to detail
- Experience with zoom and its advanced features
- Ability to work under pressure and stress and stay solution focused
- Ability to successfully and efficiently manage a calendar and schedule appointments
Accountable Outcomes:
- Prompt email responses within 24 business hours.
- Efficiently scheduling essential meetings within 24 hours of request.
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- Ensures the right people are on her calendar for the right amount of time
- Manages her Asana tasks received by the team
- Effectively and efficiently communicates action items to team members
- Provides an updated to do list M-Sat. (end of day Friday for the weekend)
- Ensure all links and documents provided to the CEO are correct and operational
- Vetting affiliate and podcast invitations aligning with our goals.
- Clean Organization of Files and Documents while keeping SOPs uptodate
Ideal Applicants:
- Will already have familiarity with chatgpt, other AI Tools, Google chat/drive and Asana project management software
- Are looking for a long-term (>5 years) work place where they can make a big impact in the world
Interested in joining the team? Click the “Apply Now” button below!
At the end of the application form are the specific instructions to do next. Please note, the application process itself is part of the test. If the application instructions are not completed exactly as instructed, you will not be a good fit for this position and we thank you for your time.
* Qualified candidates will be invited to proceed to the next level of the application process. If you are not selected, you will not receive an email inviting you to the next step in the application process and we thank you so much for your time!